Kuester Management Group Shares Insight on Gracefully Resigning from the HOA Board

March 18 10:08 2019
Kuester Management Group outlines proper etiquette for stepping down from board service in the HOA and smoothing the transition.

Serving on the HOA board can be a very rewarding experience because it allows members to be actively involved in decision-making and oversight of the community. Some associations set term lengths for board members, but there are instances where an individual decides they must step down sooner. Kuester Management Group has released a statement to the press regarding how to handle board resignations in a professional manner.

“It’s important to be aware of when it is time to relinquish your position on the board and to do so respectfully,” says Bryan Kuester, President of Kuester Management Group. “Obviously if you’re moving you’ll need to step down, but other situations could be when you realize that you no longer have adequate time to commit to your responsibilities, there’s a conflict of interest, or you’re simply burned out.”

Whatever the reason, it’s best to go out on a high note if possible and not burn any bridges, notes Kuester. In many instances, the former board member will still be living in the community, just not serving in a leadership capacity. They will want to maintain positive relationships with neighbors and remaining members of the board.

When the decision is made to resign, the first step is to put it in writing. This is required by many associations’ governing documents, but even if it is not, it is still good form. Create a simple yet formal letter to announce the resignation and the effective date. Providing a reason is not required, but some people like to share some background anyway.

“You are not obligated to say why you are stepping down, but some people feel the need to provide some context, so it is a matter of preference,” says Kuester. “However, it is polite to express your thanks to the board and community for letting you serve in a leadership role.” This letter should be distributed not only to current board members but also to the community at large. All homeowners have the right to know when a position is being vacated.

Along those same lines, providing advanced notice allows the HOA to start generating interest in homeowners who may want to step up and fill the vacancy. The individual leaving can help by addressing questions about their role and responsibilities so that interested parties know what to expect and what is expected. Playing an active role in this process can help to smooth the transition and create a positive environment for a turnover in board membership.

“Regardless of why you are leaving, try to make it a positive experience for the next person,” says Kuester. “Consider the excitement you felt when getting your board position and the wonderful opportunities that it presented. Be professional and respectful in supporting new members and helping everyone to adjust to changes.”

Working with a property management company like Kuester can help the board to navigate challenging situations such as board resignations while keeping the community running as smoothly as possible during transitions in leadership. For more information, contact Kuester today at www.kuester.com.

ABOUT:

Kuester Management Group, a division of Kuester Companies, works to protect property values and enhance the quality of life in each of its managed communities. Providing a full range of association management services, Kuester Management Group has worked to foster strong, resilient, and unified communities across North and South Carolina. The company is proud to offer on-site property managers, all zealous for building strong communities meant to stand the test of time.

More information is available at www.kuester.com or @KuesterCompany.

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Company Name: Kuester Management Group
Contact Person: Bryan Kuester
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Phone: 704-973-9019
Country: United States
Website: www.kuester.com